Gifts Policy

UNCG University Libraries has suspended all donations of physical materials until further notice due to Covid-19. This policy will be updated when we are once again in position to accept gifts of physical items. Thank you!

General Guidelines

In an effort to maintain a sustainable collection, the UNCG University Libraries are highly selective in adding unsolicited gifts in kind to the collection. Because of this policy, the majority of items donated are not added to the collection. We appreciate donations of resources which directly support the curriculum of the University and are in good physical condition.

When you give a book or other material to the University Libraries, it becomes the property of the Libraries. Donated materials cannot be returned. Duplicate materials, items in poor condition, and other books not added to the collection will be disposed of in an appropriate manner.

Donor Form

Please submit this form with your donation. If you include your contact information, we will be glad to send you an acknowledgement letter. Because of state regulations, we are not able to assign a dollar value. The letter will indicate the number of items you donated and the date of your gift.

Types of Donations That Are Not Accepted

The following categories are not accepted for inclusion in the University Libraries' collections:

    • Materials that do not support the educational and research missions of the University

    • Materials in poor physical condition – brittle paper, loose bindings, soiled, yellowed, torn pages, underlined or highlighted, mildewed, smelly, infested with vermin

    • Journals and magazines

    • Textbooks, workbooks, lab manuals – with the exception of those written or edited by UNCG Faculty

    • Pamphlets, tracts, or other ephemeral materials that lack specific historical value

    • Genealogies

    • Bibles

    • Material in a non-Roman alphabet

    • Encyclopedia sets

    • Computer manuals more than three years old

Other options for sharing your books: Your local public library may accept gifts of books and other materials; local thrift shops may accept donations; and groups in your community may hold an annual book sale in support of local charities.

Income Tax Deductions

Usually a gift of books will qualify as a deduction for income tax purposes. However, by law the University Libraries cannot appraise gifts. The responsibility for establishing a fair market value of a gift lies with the donor. You may wish to consult your personal attorney or a tax advisor. The IRS also has two good publications about donating materials, Determining the Value of Donated Property and Topic 506-Contributions.

Library Contacts

To make arrangements to bring materials to the Library, please contact the Gifts Processor: Michelle Courtney (336.256.1196). An appointment is necessary for dropping off boxes at the loading dock.

If you have questions, you may contact Christine Fischer (336.256.1193), Head of Technical Services.

Rare books, private papers, and exceptional materials should be directed to the Martha Blakeney Hodges Special Collections & University Archives at (336.334.5246).

For gifts of music, scores, and books on music, contact Sarah Dorsey (336.334.5610) or Evan O'Neal (336.334.4342) at the Harold Schiffman Music Library.

Directions to Technical Services