Skip Navigation LinksUniversity Libraries | Giving | Friends of the Libraries | Bylaws

Bylaws of Friends of the UNCG Libraries

Article I. Name

The name of the organization shall be Friends of the UNCG Libraries.

Article II. Purposes

The purposes of Friends of the UNCG Libraries are:

  1. To promote understanding and appreciation of the Walter Clinton Jackson Library and the Harold Schiffman Music Library of the University of North Carolina at Greensboro.
  2. To highlight the Libraries’ role in enhancing the University as a leading public research institution in the Triad.
  3. To seek support for the Libraries through monetary gifts and gifts of materials, such as books and special collections.
  4. To serve as an organization for the community, alumni, faculty, students and friends to unite in support of the Libraries.

Article III. Membership and Dues

1. Membership shall be open to all individuals interested in the purposes of Friends of the UNCG Libraries.
2. Dues shall be in such amount and payable at such times as determined by the Board of Directors.
3. Friends of the UNCG Libraries shall have the following categories or membership:

  • A. Member
  • B. Associate
  • C. Patron
  • D. Benefactor
  • E. Jackson Society

Article IV. Privileges OF Membership

Members shall have the following privileges:

  1. Borrowing privileges at the Walter Clinton Jackson Library and the Harold Schiffman Music Library.
  2. Notice of the Annual Meeting of Members and such other events as determined by the Board of Directors.
  3. Election of Members of the Board of Directors.
  4. Such other privileges as determined by the Board of Directors

Article V. Meetings of Members

1. There shall be an Annual Dinner to which all members shall be invited and which shall have such program as determined by the Board of Directors.
2. There shall be an Annual Meeting of Members at such times and place as determined by the Board of Directors, and it may be, but shall not be required to be, at the time of the Annual Dinner
3. Special Meetings of the Members may be called by the Chairperson or a majority of the Board of Directors at any time.
4. The Members shall elect the Board of Directors at the Annual Meeting of Members.

Article VI. Board of Directors

1. The business and affairs of the Friends of the UNCG Libraries shall be managed and directed by the Board of Directors.
2. The Board of Directors shall be composed of not more than 25 Members.
3. Vacancies on the Board of Directors shall be elected by the Members at the Annual Meeting.
4. Nominations to the Board of Directors may be made by the Members, the Board of Directors or such nominating or executive committee as determined by the Board of Directors. Nominees to the Board of Directors shall have an interest in the Libraries and a commitment to its support and must agree to be active participants in activities and programs of the Friends.
5. Directors shall serve a term of three years and may serve two consecutive terms. Terms begin on the day of election.
6. The Dean of University Libraries shall be an ex officio member of the Board of Directors, but shall not have a vote on matters coming before the Board of Directors.
7. A quorum of the Board of Directors shall consist of fifty percent (50%) of the members of the Board. Each Director shall be entitled to one vote, and the vote of the majority of the directors present, in person at a meeting at which a quorum is present will be an act of the Board of Directors.
8. The Board of Directors shall have the following officers, who shall be members:

  • A. Chairperson, who shall preside at Meetings of the Board of Directors and the Annual Meeting, and who shall have such additional duties as prescribed by the Board of Directors. The Chairperson shall be elected for a 1-year term.
    • Year 1 -- Chairperson Elect (Vice Chariperson)
    • Year 2 -- Chairperson
    • Year 3 -- Past Chairperson
    • The Chairperson's term on the Board will automatically extend at least to the end of this rotation.
  • B. Vice-Chairperson, who shall be Chairperson-elect and who shall serve in the absence of the Chairperson and shall have such other duties as prescribed by the Board of Directors, and who shall be elected for a 1 year term.
  • C. Secretary, who shall be the Dean of University Libraries.
  • D. Treasurer, who shall be the designee of the Vice Chancellor for Business Affairs.
  • E. Advisor, who shall be the designee of the Vice Chancellor for University Advancement.
  • F. Recording Secretary, who shall be a member of the staff of the University Libraries.
  • G. Student representative who shall serve for a 1 year term but who shall not be a voting member.
  • H. Such other officers and determined by the Board of Directors.

9. The Board of Directors shall have such Committees as are determined by the Board of Directors and such other privileges as are determined by the Board of Directors.
10. The Board of Directors shall meet not less than three times each year, and at such additional times as may be determined. Regular and Special meetings shall be at such times as called by the Chairman or a majority of the Board of Directors.

Article VII. Amendment

1. The Bylaws may be added to or amended at any regularly or specially called meeting of the Board of Directors, provided that a copy of the proposed amendment or amendments accompanies the call of the Meeting of the Board of Directors.
2. Amendments shall be by majority of the Directors present in person at the meeting at which a quorum is present.