Guidelines for Photocopies for Reserve and e-Reserves
Please Note: Some documentation requires a free Microsoft Office Reader. Please select the appropriate reader and download it from the Microsoft web site. Each Office file type link is labelled as such.
- Copyright guidelines according to Fair
Use must be met (call us at 334-5245 if you have questions about the
amount, length, or scope of what is acceptable).
- Complete references must appear on the first page of each photocopy. References
can be photocopied as part of p.1 or handwritten. References can be in any
style.
- Book references must include:
- Author(s)/Editor(s)
- Complete titles of sources from which the photocopies were made
- Places of publication
- Names of publishers
- Dates of publication
- Journal article references must include:
- Article authors
- Complete article titles
- Full names or standard abbreviations of source journals
- Volumes and numbers and/or issue dates of the source journals
- Online references must include:
- The complete web address for the source
- Be sure that all readings are titled the same on page one and your reserve
list. You may title them anything you want, but we
have to be able to identify them on the list.
- To expedite the scanning process, copies must meet the following criteria
(e-Reserves are scanned in bulk on high-speed scanners with document feeders:
- Be on white, single-sided 8 ½ x 11 untrimmed paper
- Be either portrait or landscape oriented; but not both in the same
reading
- Contain no cut off or blurred text
- Have no tape or labels on them
- Have no punched holes
- Be paper clipped by title - no stapled or loose photocopies, please!
- To ensure best file and print performance, copies must meet the following
criteria:
- Have a clean ½ inch margin on all four sides of each page
- Have no black margins and the least possible spine shadow, and have
no extraneous text
- Be limited to 25 pages per document. We will divide longer photocopies
not already divided upon submission.
- Optional – remove unnecessary pictures and graphics. If you do so,
recopy so that you have a full 8 ½ x 11 sheet of paper.
Photocopying Hints
- To save paper when printed, make landscaped copies with 2 pages of text
per sheet when possible.
- Save money, ink and paper by taking the time to write citations on p.1
of readings from books rather than photocopying the title page.
- Use the enlarge and reduce functions to adjust the print to fit the page
and eliminate black margins.
- For odd size sources, consider making templates to cover parts of the
copier screen that exceed the size of the materials being copied.
- Inspect copies made by others before sending them to us. Copies that do
not meet the criteria in the guidelines will not be placed on e-Reserve
until compliant copies are provided.
